Rolling Calls: Accepting Submissions Continuously

A rolling call has no deadline. It stays open, artists apply whenever they are ready, your jurors vote on each applicant as they arrive, and you admit people one at a time instead of waiting to judge a batch. It was built for membership intake, where an artist should not have to wait eleven months for the next round, and it suits anything else you run continuously: an open portfolio review, a standing artist register, a rolling scholarship.

Rolling is only available on Application calls, the call type that judges a person and their portfolio rather than a priced artwork. See Application Calls for what an application collects.

Turning it on

Rolling is chosen when you create the call and cannot be changed afterwards, so decide before you press create.

At Admin → Calls → Create Call, set Call Type to Application, Membership, or Scholarship. On the Dates step you will then see Rolling / continuous intake, a switch reading Rolling or Fixed deadline. Turn it to Rolling.

Leave Submission Deadline blank. The field is still on the timeline, but a rolling call ignores any date you put there and is never closed automatically.

If you pick Membership as the call type, rolling is turned on for you, along with a blind jury and the setting that turns accepted applicants into members. You can switch rolling back off before you create the call if you would rather run membership in rounds.

Once the call exists, the toggle is visible in the editor but greyed out, with a note reading Rolling mode is set when the call is created. To change your mind, create a new call.

What artists see

Everywhere a deadline would normally appear, the public page instead reads Applications accepted on a rolling basis. The call's quick facts show Applications: Rolling basis, with the note Accepted on a rolling basis, no fixed deadline. On browse pages and link previews, the same sentence replaces the deadline.

Otherwise the call behaves like any other. It carries a badge showing it is open, artists apply through the normal form, and your submission limits and fees apply as configured.

How jurors vote

A rolling call replaces scoring with a straight verdict, because there is no batch to rank against. When a juror opens Jury Review for a rolling call, they see one applicant at a time and three buttons: Accept, Waitlist, and Reject, plus a Comment (optional) box for a note to the rest of the panel.

There are no rubrics, no scores, and no ranking tab, and jury rounds do not apply. Each juror gets one vote per applicant, and voting again replaces their earlier vote. A juror cannot vote on their own submission.

To set up who votes, see Setting Up Your Jury.

Watching the queue and admitting people

Go to Admin → Jurying and open your call. On a rolling call the first tab is Pending applicants, and the Rounds and Results tabs are hidden because they do not apply.

The table lists everyone awaiting a decision, oldest first, with a column for each of Submission, Artist, Submitted, Votes, Outcome, and Actions. The Votes column reads how many of your active jurors have voted so far, so you can see at a glance whether an applicant is ready to decide. The Outcome column shows where the votes are pointing, or Undecided when there is no clear majority.

To admit or decline someone, pick Accept, Reject, or Waitlist from the dropdown in their row and press Finalize. The decision is recorded, the applicant is emailed, and the row leaves the queue. You are told which decision was recorded.

Two things about finalizing are worth knowing:

Your decision is the decision. The votes are advice. Once you finalize, the outcome is fixed and is never recalculated, so adding or removing jurors afterwards cannot quietly change a decision you already made.
You always choose explicitly. The dropdown is pre-filled with where the votes are pointing, but nothing is finalized until you press the button, and an applicant with no majority can still be decided by you.

Membership intake

On a call set up as a membership application, accepting an applicant does more than record the decision: it creates or reactivates their member record and tags them as a member in your subscriber list. That is what makes rolling membership work as a self-service intake. Full detail is in Application Calls.

A rolling call does not have to create members. A rolling scholarship or portfolio review accepts people without touching your membership.

Closing a rolling call

A rolling call never closes on its own. When you want to stop taking applications, close or pause it yourself from the call's page, the same as any other call. Applicants still sitting in Pending applicants keep their place and can still be finalized.